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Minutes 11th January 2010
 

Date: 11thJanuary 2010

Time: 7.15pm

Present: Cllr Henderson (in Chair)

Cllr C Pike

Cllr S Mogford

Cllr G Hancock

 

Apologies: Cllr K Jeffs Cllr C Bryant Cllr J Kennett Cllr C Manship Cllr Hancock

Cllr Y Edwards Cllr T Haycock Cllr Lane

 

1. Quorum of the Council

The Clerk confirmed that despite the unusually low number of Councillors in attendance, the 4 members required by standing orders to constitute a quorum were present and therefore the meeting could go ahead.

 

2. Declarations of Interest

Cllr Hancock declared a prejudicial interest in any financial matters directly relating to the Clerk, due to their marital status.

 

3. Previous Minutes

The minutes of the meeting held on the 14th December 2009 were accepted as a true record and subsequently signed by the chair, as required in law.

 

4. Matters Outstanding From Previous Meeting

(i) Park Bench on Chepstow Road

The Clerk confirmed that a works order had been placed with W M Garden Services.

 

(ii) Bus Shelter – Llandevaud

This item was deferred to next meeting due to the absence of Cllrs Bryant and Atwell

(iii) Highways Issues

The Clerk confirmed she was awaiting a response from NCC

 

5. Planning

(i) CONEX09/1236 Erection of rear conservatory and second full bedroom and ensuite bathroom Greylands Chepstow Road Newport – No Objection

(ii) Two storey side extension Greystones Cottage Magor Road Newport – Objection on the grounds that the proposed extension is disproportionate to the size of the existing property the proposed increase in the sq footage of the property is more than 50% which will leave the attached property which is visible from the road looking disproportionate in size and will not be in keeping with properties within the surrounding area.

 

(iii) Erection of two storey rear extension at rear of property 3 Greenfields View Llandevaud Newport – No Objection

 

(iv) CONEX/09/1294 Roof over converted garage raised to create 1st floor accommodation, including dormers to front and rear, erection of 2 dormer windows to front of main slope and 3 dormer windows to rear of main roof slope, erection of new double garage Greenbrook Tregarn Road Langstone – No Objection

(b) Coed y Caerau Common

Cllr Mogford informed the meeting that whilst there had been no further developments with regard to the common itself; she was pleased to inform the Council that the Auxiliary Unit Operational Base (3 bunkers) had been included in the Schedule of Monuments compiled and maintained by the Welsh Ministers under section 1 of the Ancient Monuments and Archaeological Areas Act 1979.

I Hurran’s Garden Centre

Cllr Henderson informed the meeting that there had been no further developments with regards to the proposed development as NCC had not held a planning meeting to discuss the application.

6. Correspondence

NCC

Request for formal written confirmation of the number and type of playground inspections required at Park End Playing fields – following a discussion it was:

 

Resolved that this Council instruct the Clerk to write to NCC informing them that the Council wish to continue with fortnightly operation level inspections.

One Voice Wales

Notification of meeting on 14th January Session House Usk – due to Cllr Kennett’s current illness it was agreed that Cllr Pike would attend meeting as the LCC representative.

Copy of The Voice Magazine – Cllr Pike

 

Welsh Assembly Government

Update on Community and Town Councils from Brian Gibbons Minister for Social Justice and Local Government – copy distributed

7. Finance

(i) Bank payments

Bank Charges £24.76

S/O Mrs S Hancock – Salary £490.29

The Clerk informed the meeting that due to an administrative mistake the payment for January had been paid on the 23rd December; therefore no payment would be made in January. Payments would recommence as normal from February.

(ii) Receipts:

£159.25 LVH Administration Services November 2009

£4330.00 NCC 3rd Precept 09/10

 

(iii) Payments requiring approval for payment:

Resolved that this Council authorise the following payments:

Cheque No 000735 £100.00 Garth Jones Community Carol Concert

Cheque No 000736 Unused

Cheque No 000737 £997.19 HM Revenue & Customs Tax/NI

Cheque No 000738 £83.95 K Roderick Repair to LCC Notice Board Llandevaud (Retrospective)

(iv) Clerk’s Contract of Employment

The Chair informed the meeting that Cllr Lane had confirmed he had looked at the proposed Contract of Employment and was happy with the content. It was agreed the Chair should issue the Contract.

(v) SLCC Practitioners’ Conference February 2010

Following a discussion on the benefits of the Clerk attending the above Conference it was:

Resolved that this Council approve the funding for the Clerk to attend the SLCC Practitioners Conference in February 2010 at an estimated cost of £500

 

(vi) Budget – 2010/11

The Clerk circulated a proposed budget for the financial year 2010 which was agreed and it was:

Resolved that this Council:

• accept the proposed budget as presented by the Clerk
• set a percept of £7.70 based on a Band D property and a tax base of 1701 giving a precept for the year 201/11 of £13,106.22
• submit a Concurrent Expenditure request for £3,555.00 to NCC in respect of concurrent functions carried out on their behalf

8. Vacancies for Community Councillors

The Clerk informed the meeting that she had not received any notification from the Returning Officer with regard to whether a request for an election had been received, but would contact NCC to find out. A discussion followed during which it was agreed that should no such request been made then the Clerk should contact the lady who had previously shown an interest to see if she was still interested in being Co-opted to the Council.

9. Park End Play Area

(i) Park Lease

The Chair informed the meeting that the lease was still with the solicitor.

 

10. LCC Meetings

The Clerk confirmed she was still investigating the delegated powers provided by other Councils to their Clerk’s.

 

11. Any Other Matters of Interest

Cllr Mogford commented on the article in The South Wales Argus Grass Roots section covering the LCC Christmas Concert. It was agreed that the Clerk should maintain copies of all such articles of interest

 

Cllr Hancock briefed the meeting on parking issues in and around Priory Way/Drive highlighted by one of the residents, and advised that the issue was being actively pursued with NCC and the Welsh Assembly Government, but little progress could be made until secondary legislation was passed to unable NCC to designate special enforcement areas. The Clerk advised that she had also been in contact with Gwent Police who were aware of the issue and would task the Ward Officer to contact local businesses and residents to try and resolve the issue, prosecutions were hampered by the fact that the road had not been adopted yet, but where offences were disclosed appropriate action would be taken.

 

At 2105pm there being no further matters for discussion the meeting closed

The date of the next meeting is Monday 8th February 2010

 

 

 

A Henderson 8th February 2010

 

Signed:

Chair LCC