Minutes 10th August 2009
 

OF

LANGSTONE COMMUNITY COUNCIL

Date: 10th August 2009

Time: 7.15pm

Present: Cllr Henderson (in Chair)

Cllr C Bryant

Cllr Y Edwards

Cllr T Haycock

Cllr C Pike

Cllr S Mogford

Cllr C Manship

Cllr M Sanders

Cllr K Jeffs

Cllr S Lane

No Apologies were received.

1. Neighbourhood Watch

This item was brought forward on the Agenda.

The Council were given an overview on how Neighbourhood Watch worked from PC 682 A. Williams and PCSO S. Hanif, Gwent Police. PC Williams informed the Council that whilst the Police did not run Neighbourhood Watch they facilitated the setting up of new schemes and worked with them once they had been established through each schemes Co-ordinator, encouraging links with other Crime Reduction Initiatives. He explained that the schemes were run by the Residents and they decided what they wanted from their particular scheme he explained that he needed a contact point in each of the areas that the Council were looking to establish a Neighbourhood Watch Scheme who would be asked to distribute information to canvass support in the area and recruit a Co-ordinator for each of the schemes. It was agreed that the Council would look at introducing a Neighbourhood Watch Scheme in three areas within the ward. Cllrs Edwards would be the point of contact for Priory Crescent, Priory Way, Priory Drive, Priory Gardens and Grove View; Cllr Pike would be the point of contact for Tregarn Road, Tregarn Close, Old Roman Rd and Langstone Rise and Cllr Jeffs would be the point of contact for Stockwood Close, Stockwood View and Silure Way. Whilst PC Williams could not give details of any costs involved in setting up the schemes the Council felt that it would be prepared to meet any reasonable costs associated with establishing the first scheme.

Action YE/CP/CJ

2. Declarations of Interest

No declarations of interest were made.

3. Previous Minutes

After some minor typographical errors were amended the minutes of the meeting held on the 13th July 2009 were accepted as a true record and signed by the chair, as required in law.

4. Matters Arising From Previous Meeting

(1) Park Bench on Chepstow Road – Following a brief discussion it was agreed that the Clerk should source a selection of Benches through the internet for the Council to select from at their next meeting.

Action SH

(2) PACT Meeting – Cllr Pike informed the meeting that she had been informed by Cllr Fouweather that Langstone now has a dedicated PCSO Samina Hanif, and shared a Ward Officer, PC Williams with Llanwern.

(3) Sewage/ Flooding Rosecroft Drive – Cllr Edwards informed the meeting that she had received further correspondence from Mr Noakes, stating his dissatisfaction with NCC and Cllr Atwell. It was agreed that copies of the correspondence should be forwarded to Cllr Atwell so that he could respond.

Action YE

(4) Model Charter Meeting – Cllr Henderson informed the meeting whilst there had been another meeting, it was in Bala and as such he did not attend.

Action AH

5. Planning

(i) Planning Applications

(1) CONEX/09/0809 - Erection of Stables, land adjacent and North of Fairfield Upper Road, Llandevaud – Objection on the grounds that it not in keeping with the area and is unsustainable.

Action SH

(2) CJ/EC3/1576 – Proposed Speed Limits – B4245 Magor Road & Waltwood Road – No Objection

Action SH

(ii) Coed y Caerau Common – Cllr Mogford informed the meeting that further research seemed to support the claim being made by Mr Johnny Su-Hoe, but the matter was still with the adjudicators.

Action SM

(iii) Hurran’s Garden Centre –. Cllr Lane stated that he would contact NCC requesting enforcement action regarding the state the land had been left in, and added that to date no formal Planning Application had been submitted. The Clerk informed the meeting that she had written to NCC Planning Department objecting to any Residential Development on the site.

Action SL

6. Correspondence

One Voice Wales

-Notification of event re: New Partnership between County Council & Community Councils – Bala 3rd August 2009 – circulated by e-mail 15th July – No one to attend

-July issue of The Voice Magazine - circulated

-Invitation to attend meeting to discuss - “Fairer and Better Environment Enforcement Proposals” 29th Sept Cardiff.

Details of link to web page to view Consultation Doc – agreed Chair would look at this.

Action AH

NCC

-Notice and Agenda Langstone Neighbourhood Committee Meeting 23rd July 2009 – received 28th July 2009 (Went to

previous Clerk), new Clerk contact details forwarded to NCC.

-Gambling Act 2005 - Statement of Gambling Principles – noted Clerk

-Copy of “The Protector” Magazine - noted

- Local Development Plan Candidate Sites Register – Discussion regarding Candidate sites took place Cllr Haycock raised concerns regarding proposed site 40 – Oak Court Langstone, Site Register particularly in relation to statement made in response to Q36 which stated Community Councillor recommends scheme. Council agreed that they do not support this development and agreed Clerk should write to NCC making this clear and seeking an explanation.

Action SH

Welsh Assembly Government

- Invitation to attend workshop on proposed new Private Water Supplies Regs on Thurs 20th Aug Llandrindod Wells – No

one to attend

- Consultation on Proposed Competence Order relating to Community Councils & Councillor Recruitment, Retention &

Allowances. – Chair to respond

Action AH

Defra

-Request for Council to complete on-line survey on how it has responded to its duty to have regard to biodiversity. Chair

to look at this.

Action AH

Macmillan Cancer Support

– Invitation to run fund raising event - noted

SLCC

- Catalogue of Forms/Publication for Community Councils – noted Clerk

Adjudication Panel for Wales

- Annual report 2008-9 - noted

7. Langstone Village Hall

This Agenda Item was moved.

Cllr Mogford informed the meeting that the kitchen was 98% complete and the DDA Toilet had been finished. Building Regulation Approval and the Electrical Certificates had both been received. She therefore requested that the monies previously approved by LCC now be released. Following some initial discussion with regard to exactly how much this was the Clerk referred the meeting to the minutes of the meeting held on 17th April 2009 when it had been agreed that

the LCC would advance a maximum of £5000 from the £10,000 ring-fenced for the Village Hall refurbishment so that the kitchen refurbishment work could go ahead. Following a further discussion it was agreed that the full £10,000 should now be released as the grant application had been successful.

Resolved: That this Council release the full £10,000 ring-fenced for use on the Langstone Village Hall refurbishment

(Cllrs Henderson, Mogford and Haycock did not vote on this resolution due to previously declared Interest as Langstone Village Hall Trustees)

Cllr Mogford then went on to explain that Veolia had approved 80% of the grant that had been applied for £28,500 which was very good news, however she had been informed by the surveyor that the repairs to the Hut roof were not viable due the its poor state and problems with the supporting walls and therefore they were going to have to revise the refurbishment plans. One possibility was to use the Hut as a storage area and refurbish the Annex as a meeting room, however Veolia would need to be consulted on this before the project could move forward.

8. Finance

(1) Interest Charges - 4 -31 July 2009 £10.00

(2) Standing Order – Clerk Salary £379.03

(3) Receipts

£4330.000 9/10 2nd Precept NCC

£159.25 Langstone Village Hall – Administrative Services July 2009

(4) Authorisation of payments

Resolved: That this Council authorises the following payments:

Cheque No 000695 £150 One Voice Wales (training Courses)

Cheque No 000696 £10,000 Langstone Village Hall (Refurbishment)

Cheque No 000697 £45.10 Transfer to Petty Cash

Action SH

9. Standing Orders

The Chair read the changes proposed by the Clerk to section 5 in the Langstone Community Council Standing Orders which after a brief discussion was accepted.

Resolved: That this Council approves the amendments to the Langstone Community Council Standing Orders as recommended by the Clerk and adopts them as of 10th August 2009.

Action SH

10. Vacancies for Community Councillors

The Chair informed the meeting that he had been unsuccessful in his attempts to Co-opt a new member to the Council. Following a brief discussion it was agreed he should be given till the next meeting to Co-opt a member from Llanmartin ward before the vacancy is opened to the wider community. The Clerk noted that the Regulations stated that a member should be Co-opted with 35 days and said that she had attempted to contact Mr Johnson NCC to clarify the situation but had been unable to contact him, but would keep trying.

Action AH/AH

11. Park End Play Area

(i) Park Lease – ongoing – Cllr Lane agreed to follow up.

Action SL

(ii) Access Gate – Bramley Close

The Clerk confirmed that she had requested NCC to plant ‘Security‘ Shrubs either side of the fence, but had been informed that the site would need to be surveyed and a Planting Plan drawn before going out for tender. A site meeting had been arranged for 11am Tuesday 11th August with Jennie Judd NCC. Action SH

(iii) Routine Maintenance Contract – The Clerk informed the meeting that she had written to W. M. Gardening Services Ltd, but had not received a reply yet.

12. Bus Shelter – Llandevaude Common

Cllr Bryant informed the meeting that she had spoken with Cllr Atwell’s wife, but was still waiting for Cllr Atwell to get back to her.

Action CB

13. Community Council Notice Boards

The Clerk informed the meeting that she believed four of the Notice Boards could be refurbished, but felt the one in Tregarn Road was beyond repair. Open Spaces who had supplied the Notice Boards had quoted a price of £125 for refurbishment, including the fitting of a front, top hinged door and £270 for supplying a new unit. The Clerk further requested that approval be given to the fitting of Cork boards and a single key lock to all five Notice Boards. Following a brief discussion it was agreed that the Clerk should instruct Open Spaces to complete the work.

Resolved: That this Council accepts the price quoted by Open Spaces for the refurbishment of the Notice Boards and instructs the Clerk to arrange for the work to be completed.

Action SH

14. Christmas Carol Concert

Cllr Mogford informed the meeting that given the additional work she was undertaking in respect of the Village Hall refurbishment she wanted to pass responsibility for the organisation of the Christmas Carol Service to someone else. Cllr Sanders agreed to take over supported by Cllrs Edwards, Pike and Manship.

Action YE, CP, CB

15 LCC Meetings

A discussion took place with regard to the length of LCC meetings and how the process could be streamlined. It was agreed that healthy debate should not be stifled, but all Cllrs were requested to consider ways in which the meetings could be more time efficient before the next meeting.

Action All

16. Any Other Matters

(i) Cllr Mogford informed the meeting that a local Decorating Contractor had offered to donate the paint for the re-decoration of the Village Hall. The Clerk stated that Wellspring Christian Fellowship had also offered to supply the materials for the re-decoration along with volunteers to complete the work.

(ii) Cllr Haycock suggested that the Council should ask the Clerk when she writes to NCC about the Candidate Site at Oak Court to also object to the Candidate Site proposed at Ford Farm (The Glen-Magor Road) and any other major development in Langstone and following a brief discussion this was agreed.

Action SH

(iii) Cllr Lane noted that a request for funding made by Babes in the Woods Nursery had been turned down at a previous meeting when he could not attend and asked why? Cllr Henderson briefly explained that the request, along with a letter of support from Cllr Jeffs had been debated and voted against.

There being no other business the meeting was closed at 10.10 hrs

The date of the next meeting is Monday 14th September 2009

Signed:

Chair LCC

Date:

Previous Planning Applications – Decisions by NCC Planning Department

Appeal Ref: APP/G6935/A/09/2097556

Site address: Treclover, Coed y Caerau Lane, Kemys Inferior, Newport NP18 1JR.

The Welsh Ministers have transferred the authority to decide this appeal to me as

the appointed Inspector.

The appeal is made under section 78 of the Town and Country Planning Act 1990 against a

refusal to grant planning permission.

The appeal is made by Mr P J Wall against the decision of Newport City Council.

The application Ref 08/0679, dated 8 May 2008, was refused by notice dated 21 August

2008.

The development proposed is the restoration of an historic agricultural building.

Decision - Dismissed

APPLICATION DETAILS

No: 09/0490 Ward: Langstone

Type: Full

Expiry Date: 01/09/2009

Applicant: JDW ARCHITECTS

Site: HAZEL GLEN CHEPSTOW ROAD NEWPORT SOUTH WALES NP18 2LX

Proposal: PROPOSED TWO STOREY SIDE AND REAR EXTENSION AND SINGLE STOREY REAR EXTENSION (RESUBMISSION FOLLOWING REFUSAL OF PLANNING PERMISSION 07/0851)

DECISION - GRANTED WITH CONDITIONS

APPLICATION DETAILS

No: 09/0546 Ward: Langstone

Type: Full

Expiry Date: 29/07/2009

Applicant: MR ROBERT BUCHANAN

Site: 12 ROSECROFT DRIVE LANGSTONE NEWPORT SOUTH WALES NP18 2LQ

Proposal: ERECTION OF FIRST FLOOR SIDE EXTENSION AND CONVERSION OF GARAGE TO STORE

DECISION - GRANTED WITH CONDITIONS

APPLICATION DETAILS

No: 09/0688 Ward: Langstone

Type: Discharge of Conditions

Expiry Date: 31/08/2009

Applicant: THE MUSKER SUMNER PARTNERSHIP

Site: LAND ADJACENT TO FAIRFIELD UPPER ROAD LLANDEVAUD NEWPORT SOUTH WALES

Proposal: PARTIAL DISCHARGE OF CONDITION 02 (MATERIALS) OF PLANNING PERMISSION 08/1343 RELATING TO THE ERECTION OF A DETACHED DWELLING

DECISION - APPROVED

APPLICATION DETAILS

No: 09/0558 Ward: Langstone

Type: Full

Expiry Date: 29/07/2009

Applicant: MR DAVID SHYNE

Site: RED ROBIN HOUSE MILL LANE LANGSTONE NEWPORT SOUTH WALES NP18 2AA

Proposal: RETENTION OF CONSERVATORY AND DECKING AREA WITH DECKING AREA REDUCED AND BOUNDARY PLANTING PROVIDED

DECISION GRANTED WITH CONDITIONS

APPLICATION DETAILS

No: 08/0165 Ward: Langstone

Type: Full

Expiry Date: 31/03/2008

Applicant: DR J C SMITH

Site: LAND AND BUILDINGS TO THE EAST OF AND FORMING PART OF YEW TREE COTTAGE HENDREW LANE LLANDEVAUD NEWPORT SOUTH WALES

Proposal: CONVERSION OF DETACHED SINGLE STOREY REDUNDANT OUTBUILDING INTO ONE BEDROOM HOLIDAY LET ACCOMMODATION - AFFECTING PUBLIC RIGHT OF WAY 402/10

DECISION - REFUSED

APPLICATION DETAILS

No: 07/0009 Ward: LANGSTONE

Type: VARIATION OF CONDITIONS

Expiry Date: 28/02/2007

Applicant: LLANBEDR COURT LTD

Site: LLANBEDR COURT CHEPSTOW ROAD NEWPORT SOUTH WALES NP18 2AA

Proposal: VARIATION OF CONDITION 02 (PARKING, LOADING AND ACCESS AREAS) OF PLANNING PERMISSION 03/1293 IN ORDER TO CHANGE HOGGIN FINISH TO TARMAC/ASPHALT FOR PROVISION OF 35 BED NURSING HOME

DECISION - REFUSED

APPLICATION DETAILS

No: 09/0529 Ward: Langstone

Type: Listed Building Consent

Expiry Date: 17/07/2009

Applicant: MRS ALISON EVANS

Site: KEMEYS FARM BARNS KEMEYS MANOR HOUSE USK ROAD KEMEYS INFERIOR NEWPORT SOUTH WALES NP18 1JS

Proposal: PROVISION OF BALUSTRADE TO EXTERNAL STEPS

DECISION - GRANTED SUBJECT TO CADW

APPLICATION DETAILS

No: 09/0583 Ward: Langstone

Type: Full

Expiry Date: 23/09/2009

Applicant: MRS GILLIAN TREW

Site: THE BROOKLANDS TREGARN ROAD LANGSTONE NEWPORT SOUTH WALES NP18 2JT

Proposal: DEMOLITION OF EXISTING GARAGE AND ERECTION OF ANNEX (AMENDMENT TO PREVIOUS APPROVAL 08/1602)