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Minutes 12th October 2009
 

Date: 12th October 2009

Time: 7.15pm

Present: Cllr Henderson (in Chair)

Cllr C Bryant

Cllr Y Edwards

Cllr T Haycock

Cllr J Kennett

Cllr C Pike

Cllr S Mogford

Cllr C Manship

Cllr M Sanders

Cllr S Lane

 

Apologies:

Cllr K Jeffs and Cllr D Atwell (NCC)

 

1. Declarations of Interest

No declarations of interest were made.

 

2. Previous Minutes

The minutes of the meeting held on the 14th September 2009 were accepted as a true record and subsequently signed by the chair, as required in law.

3. Matters Arising From Previous Meeting

(1) Park Bench on Chepstow Road

The Clerk informed the meeting that she had written to both NCC Highways and Environmental Department to obtain written approval for the siting of the bench and to Mr Roderick requesting a quote for the positioning of the bench and was currently awaiting replies.

(2) Model Charter – The Chair informed the meeting that he had spoken to Ken Burton of One Voice Wales, who was currently taking the lead on pushing for a Model Charter to be agreed between NCC and Community Councils within the Newport area. This being the case it was agreed that LCC would await developments from One Voice Wales rather then pursue the matter independently.

(3) Invitation from BT to adopt red Telephone Box – Llandevaud

The Clerk confirmed she had written to NCC Planning Department to inform them LCC had no objection to the telephone equipment being removed; she also informed the meeting of potential cost implications for an annual charge of approximately £50 for the supply of electricity to the box, or alternatively the Council could have the power disconnected at a cost of approximately £450. Following a brief discussion it was agreed that it would be better to retain the electricity supply, subject to the costs being confirmed once the consultation period had been completed and BT sent the adoption paperwork.

(4) Bus Shelter – Llandevaud

Cllr Bryant informed the meeting that there had been no further developments and she was waiting to hear from Cllr Atwell in due course. The Clerk advised the meeting that the amount available to be re-allocated from Cllrs D and C Atwell Neighbourhood Fund contribution was £1650 and not £1900 as previously stated at the September meeting, leaving a shortfall of £1000 not £600. Following a short discussion it was:

 

Resolved that this Council will make up the shortfall in funding of approximately £1000

(5) Training Bursary

The Clerk confirmed she had submitted the relevant paperwork to One Voice Wales in respect of the £50 Training Bursary available for Councillor training.

 

(6) Planting of Daffodil bulbs

The Clerk informed the meeting that she had given Mr Bill Woods approximately 50 bulbs for planting in Llanmartin Cemetery, as agreed; with the remainder being planted in various locations throughout the village by Mr Roderick.

 

4. Planning

(a) Planning Applications

(i) Connex/09/0958 – Proposed relocation of vehicular Access – Mulberry 2 Tregarn Close Langstone – No Objection

(ii) Conex/09/1002 – Proposed conversion of existing single storey garage into family room and provision of additional street parking – 11 The Glen Langstone – No Objection

(iii) Proposed Public Path Creation Order: Highways Act 1980.S26 – unsurfaced lane between Catsash and the minor road leading towards Kemys Graig – No Objection subject to NCC ensuring damaged wall boarding road is made safe

(iv) Proposed Public Path Diversion Order: Highways Act 1980. S119 – Public Footpath no 394/36 Great Caerlicyn Farm – No Objection subject to the diverted path being of a suitable surface and signposted

 

(b) Coed y Caerau Common

Cllr Mogford informed the meeting that there had been no further progress to date

(c) Hurran’s Garden Centre

The Chair informed the meeting that the plans had been looked at in more detail and a number of issues on which planning could be opposed had been identified and would be highlighted in a letter of objection to NCC. Following some discussion it was agreed that the Chair and Cllr Lane would attend the planning meeting when the application was to be heard (early November), to voice the Councils objections in person. It was further decided not to hold a public meeting as it was felt it would be of little benefit as the majority of people were already aware of the proposed development and were being encouraged to write on an individual basis outlining their objections.Action AH/SL

 

Cllr Lane raised the issue of the recent fire at the Hurran’s site, informing the meeting that a number of cars had suffered damage from hot plastic debris and that NCC had advised that the matter was nothing to do with them, and that residents should make any claims through their car insurance policies or sue the land owner on an individual basis.

 

5. Christmas Concert

(The Chair agreed to this item being moved forward from agenda Item 13) Cllr Sanders informed the meeting that the Concert would now take place on Thursday 3rd December between 7 – 8.30pm. Following a discussion regarding the

 

content of the concert and other organisational matters it was agreed that there would be no charge for tickets, which would be distributed on a first come basis; complimentary mulled wine and mince pies would be provided with raffle tickets being sold on the night to raise funds for the Village Hall; tickets would be printed by Cllr Edwards along with posters/flyers to be distributed throughout the village in the coming weeks.

6. Correspondence

GAVO

Best Kept Village Competition – The Clerk read out the Judge’s comments, which were briefly discussed before it was agreed that these should be revisited in 2010 when considering plan for next year’s competition.

Invitation to Annual General Meeting – 11.00am Friday 30th October 2009 at Parkway Hotel, Cwmbran- Cllr Kennett toattend

One Voice Wales

Agenda for Area Committee meeting being held on Thursday 15th October 2009 in Usk – Cllr Kennett to attend

Letter providing details of BT Community Connections programme – Clerk informed the meeting that this programme provided an opportunity for voluntary groups to apply for a Laptop Computer and 1 year’s broadband connection – Details available from the Clerk

Dept. Enterprise, Trade and Investment

Low Carbon Communities Challenge – Clerk gave an over view of challenge and after a brief discussion it was agreed that it was not to take part.

NCC

Summons and Agenda for NCC meeting 29th September 2009 – noted

Wales Audit Office

Notification of publication of report which considers how community and town councils can improve their financial arrangements – noted

 

The Clerk informed the meeting that the Council’s copy of the Governance & Accountability Practitioners Guide was several years out of date and requested permission to purchase an up-to-date copy.

 

Resolved that this Council authorise the Clerk to purchase the current Practitioners Guide at a cost of £22.00

 

7. Finance

a) Bank Charges/Standing Payments

Bank Charges £11.54

S/O Mrs S Hancock – Salary £379.03

b) Receipts:

None

C) Payments requiring approval for payment:

Cheque No 000704 £275.20 HM Revenue and Customs

Cheque No 000705 £720.00 Growing Space – Refurbishment of LCC Notice Boards

Cheque No 000706 £ 33.54 Transfer to Petty Cash

Cheque No 000707 £ 30.00 Mr K Roderick – Planting of Daffodil bulbs

Cheque No 000708 £218.00 SLCC - Training

d) Concurrent Grants for Consideration

The Council discussed the Concurrent Allocation for the forthcoming year, it was noted that the grants allocated for the year 2008/9 totalled £2100, which was £170 greater than the £1930, received from NCC, the shortfall being paid out of LCC funds. Following a brief discussion it was agreed that the grants to be allocated for the year 2009/10 should not be reduced and that LCC would fund the £120 shortfall.

Resolved that this Council allocate grants as shown in the table below totalling £2100 made up of £1980 from the Concurrent allocation provided by NCC and £120 from LCC funds.

 

 

 

e) Requests for Charitable Donations (S137 payments)

The Council reviewed the grants it had made to charitable organisations last year along with requests it had received for grants for the year 2009/10 and following discussion it was agreed that donations would only be made to local charities this year, as it was felt that the larger national charities were often better funded than local ones.

Resolved that this Council award grants totalling £900 as set out in the table below.

Charity/Organisation 2009/10

Salvation Army £100

Wales Air Ambulance £100

St David’s Hospice £100

Samaritans – Newport £100

1st Wentwood Scout Group £500

Total £900

 

f) Training – Clerk

The Council considered a request from the Clerk to attend two courses run by the IPD on behalf of

The Society of Local Council Clerks:

 

AN INSIGHT INTO THE CODE OF CONDUCT – ANYTHING TO DECLARE

On Thursday 12th November, Peterborough - Cost £109.25 (£95+ VAT)

 

MANAGING PAPER – PAPER CHASE

On Monday 23rd November 2009, York - Cost £109.25 (£95 +VAT)

Plus Additional costs of:

£100.00 Accommodation: 2 nights @ £50 per night

£ 50.00 Subsistence: 2 days @ £25 per day

£132.16 Wages: 2 days @ £66.08 per day

---------

£282.16

 

Total Cost of attendance £500.66 + Mileage @ 58.7 per mile

 

Following a brief discussion it was agreed that the Clerk should attend the training courses detailed and approval was given for the expenditure as listed.

 

Resolved that this Council authorises the Clerk to undertake the training as detailed above with all the costs listed being bourn by the Council

g) To Discuss Draft Budget For 2010/11

The Clerk circulated a draft budget for consideration; a discussion followed during which a number of points were raised and noted for inclusion in the next draft, when details of the tax base for the precept were knownAction SH

h) The Clerk informed the meeting that the various issues regarding the Bank Mandate had now been resolved and that the new mandate should soon be in place

 

7. Vacancies for Community Councillors

The Clerk informed the meeting that she had only received a CV from one of the people who had indicated an interest in being co-opted to the Council. A discussion followed during which it was agreed that the Clerk should contact the other interested party and give them one week in which to submit a mini CV if they were still interested in being co-opted after which time if they had not responded, the other party would be co-opted to fill the vacancy.

8. Park End Play Area

(i) Park Lease

The Chair informed the meeting that NCC legal department had contacted him, and that the lease was ready for signing. He had nominated the Clerk and himself to be signatories to the document and was in the process of appointing a solicitor to action on behalf of LCC.

The Clerk informed the Council that she had written to the residents of Bramley Close to see if they had any objections to the erecting of a double-sided fence at the end of Bramley Close where it backs onto the Park adjacent to the highway, as suggested by NCC; and had received two replies. The content of the e-mails were discussed and it was agreed that the new proposal should go ahead, notwithstanding the objection of one of the residents as it was felt that this was the best option available in the circumstances. The Clerk was requested to inform both residents of the Councils decision and make arrangements for the work to go ahead.

Resolved that this Council approves the removal of self-seeding shrubs along the fence line bordering Bramley Close adjacent to the highway and the erection of a doubled sided fence by W M Garden Services Ltd at a cost of £260 and instructs the Clerk to contact NCC and request that the grass cutters be requested to leave a 1 metre strip of grass uncut along the Play Park fence-line to encourage the establishment of a natural hedgerow.

(iii) Routine Maintenance Contract

The Clerk informed the meeting that she had written to W. M. Gardening services offering them the Play Park General Maintenance Contract but had not received a replied to date.

9. Village Hall

Cllr Haycock presented the Council with a detailed application in support of Langstone Village Hall Committee’s previous request for funding for an additional £10,000 was made at the meeting on 14th September 2009. A discussion followed during which the design for the new Hut was displayed and confirmation given that Veolia would allow the monies allocated for repair to the Hut to be used towards the purchase of the new Hut. Councillors Haycock, Mogford, Henderson all declared an interest as LVH trustees and took no part in the vote that followed.Cllr Lane proposed that the Council approve funding of £12,000 to allow a built-in contingency fund and this was agreed.

Resolved that this Council donate £12,000 to the Langstone Village Hall towards the Hall restoration fund

10 LCC Meetings

A discussion took place on the possibility of having more sub-committees so that matters could be discussed before the monthly meeting and proposals put forward for approval. Cllr Henderson and Manship stated that they wanted to come off the planning sub-committee, Cllr Edwards said she would consider joining and the Chair asked all present to think about it before the next meeting.

13. Remembrance Day Service

The Clerk informed the meeting that Pastor Clive Owen had agreed to take the service which would start at 10.30am. Arrangements for the service were agreed and the Chair requested those that were able to attend. Clerk to arrange wreath, collecting box and orders of service.

Resolved that this Council instructs the Clerk to purchase a Wreath at a cost of £16.50

14. Any Other Matters

Cllr Edwards informed the meeting that Langstone School had won 3 prizes in the recent Newport in Bloom competition. The Chair requested the Clerk to write a letter of congratulations.Action SH Cllr Pike asked how tickets for the Christmas Concert would be distributed and it was agreed that the Clerk should allocate them on a first come first served basis; Clerk’s contact details to be put on posters/flyers. Action YE/SH

Cllr Mogford informed the meeting that she would be having an article published in Community First, covering both the work that had already been completed and the work planned for the Hall and she would also be thanking all those who have contributed funds including LCC.

15. Private and Confidential Agenda Item (Ombudsman Investigation)

The Chair informed the meeting that the matters to be discussed under this Agenda Item were of a confidential nature and he therefore proposed that under the provisions of section 1 of the Public Bodies Admission to Meetings Act 1960, as amended by section 100 of the Local Government Act 1972 that the public to be excluded. (Seconded: Cllr Sanders)

Resolved that this Council exclude members of the public as proposed above whilst this Agenda item is discussed

The above item was then discussed.

At 2215pm there being no further matters for discussion the meeting closed

The date of the next meeting is Monday 9th November 2009

 

Signed:

Chair LCC

 

Date: 9th November 2009

Previous Planning Applications – Decisions by NCC Planning Department

APPLICATION DETAILS

No: 09/0679 Ward: Langstone

Type: Full

Expiry Date: 31/08/2009

Applicant: LLANBEDR COURT HOSPITAL

Site: LLANBEDR COURT CHEPSTOW ROAD NEWPORT SOUTH WALES NP18 2AA

Proposal: ERECTION OF A SINGLE STOREY PITCHED ROOF EXTENSION TO REAR OF MAIN BUILDING

DECISION

GRANTED WITH CONDITIONS

APPLICATION DETAILS

No: 09/0856 Ward: Langstone

Type: Certificate of Lawful Use or Development - Proposed

Expiry Date: 13/10/2009

Applicant: MR AND MRS T. TRODDYN

Site: 5 GREENFIELD VIEW LLANDEVAUD NEWPORT SOUTH WALES NP18 2AJ

Proposal: LAWFUL DEVELOPMENT CERTIFICATE FOR PROPOSED EXTENSION TO ROOF ON REAR EXTENSION TO FORM COVERED BALCONY TO MASTER BEDROOM

DECISION

ISSUED

 

APPLICATION DETAILS

No: 09/0870 Ward: Langstone

Type: Discharge of Conditions

Expiry Date: 15/10/2009

Applicant: BRIAN NICHOLLS

Site: LAND TO REAR AND FORMING PART OF 11 ROCKFIELD GLADE PARC SEYMOUR NEWPORT SOUTH WALES

Proposal: PARTIAL DISCHARGE OF CONDITION 03 (NOISE FROM TURNTABLE) OF PLANNING PERMISSION 08/1210 FOR THE ERECTION OF A NEW DWELLING

DECISION

APPROVED

 

APPLICATION DETAILS

No: 09/0889 Ward: Langstone

Type: Full

Expiry Date: 19/10/2009

Applicant: MR ROGER GAMBARINI

Site: SWALLOW CHASE TREGARN ROAD LANGSTONE NEWPORT SOUTH WALES NP18 2JS

Proposal: PROPOSED EXTENSION TO EXISTING GARAGE

DECISION

GRANTED WITH CONDITIONS

APPLICATION DETAILS

No: 09/0899 Ward: Langstone

Type: Discharge of Conditions

Expiry Date: 21/10/2009

Applicant: MIKE OTTON

Site: BARN ADJACENT TO AND WEST OF TALGARTH BARN WHITEBROOK LANE LLANVACHES NEWPORT SOUTH WALES

Proposal: PARTIAL DISCHARGE OF CONDITION 02 (SEPTIC TANK DETAILS) ATTACHED TO PLANNING PERMISSION 06/1359 FOR A BARN CONVERSION TO A DWELLING WITH ASSOCIATED WORK

DECISION

APPROVED

 

APPLICATION DETAILS

No: 09/0913 Ward: Langstone

Type: Certificate of Lawful Use or Development - Proposed

Expiry Date: 28/10/2009

Applicant: MR STEPHEN PERRY

 

Site: BARN ADJACENT TO AND WEST OF TALGARTH BARN WHITEBROOK LANE LLANVACHES NEWPORT SOUTH WALES

Proposal: CERTIFICATE OF LAWFUL DEVELOPMENT FOR PROPOSED DOOR ON SOUTHERN ELEVATION

 

DECISION

GRANTED

 

APPLICATION DETAILS

No: 09/0540 Ward: Langstone

Type: Full

Expiry Date: 24/07/2009

Applicant: MR AND MRS H. SPENCE

Site: LAND AND BUILDINGS TO THE NORTH AND FORMING PART OF THE CAYO CHEPSTOW ROAD NEWPORT SOUTH WALES

Proposal: CONVERSION OF REDUNDANT FARM BUILDING TO 1 BEDROOM DWELLING (RESUBMISSION FOLLOWING WITHDRAWAL OF PLANNING APPLICATION 08/1029)

DECISION

GRANTED WITH CONDITIONS

 

APPLICATION DETAILS

No: 09/0809 Ward: Langstone

Type: Full

Expiry Date: 07/10/2009

Applicant: MR JON LAVENDER

Site: LAND ADJACENT AND NORTH OF FAIRFIELD UPPER ROAD LLANDEVAUD NEWPORT SOUTH WALES

Proposal: ERECTION OF STABLES AFFECTING PUBLIC RIGHT OF WAY NO. 394/69

DECISION

GRANTED WITH CONDITIONS

APPLICATION DETAILS

No: 09/0937 Ward: Langstone

Type: Discharge of Conditions

Expiry Date: 28/10/2009

Applicant: THE MUSKER SUMNER PARTNERSHIP

Site: LAND ADJACENT TO FAIRFIELD UPPER ROAD LLANDEVAUD NEWPORT SOUTH WALES

Proposal: PARTIAL DISCHARGE OF CONDITION 06 (DRAINAGE) RELATING TO PLANNING PERMISSION 08/1343 FOR THE ERECTION OF ONE DETACHED DWELLING

 

DECISION

APPROVED

 

 

APPLICATION DETAILS

No: 09/0762 Ward: Langstone

Type: Discharge of Conditions

Expiry Date: 10/09/2009

Applicant: AFA ARCHITECTS

Site: LAND ADJACENT TO AND EAST OF 50 BLOSSOM CLOSE LANGSTONE NEWPORT SOUTH WALES

Proposal: PARTIAL DISCHARGE OF CONDITIONS 06 (DRAINAGE) OF PLANNING PERMISSION 05/1192 FOR ERECTION OF DWELLING AND PARTIAL DISCHARGE OF CONDITION 05 (DRAINAGE) OF PLANNING PERMISSION 05/1193 FOR ERECTION OF 4NO. DWELLINGS

 

DECISION

APPROVED

 

APPLICATION DETAILS

No: 09/0957 Ward: Langstone

Type: Certificate of Lawful Use or Development - Proposed

Expiry Date: 10/11/2009

Applicant: MR NIGEL JENKINS

Site: MULBERRY 2 TREGARN CLOSE LANGSTONE NEWPORT SOUTH WALES NP18 2JL

Proposal: CERTIFICATE OF LAWFUL DEVELOPMENT FOR PROPOSED CONVERSION OF LOFT AND PROVISION OF ROOFLIGHTS AND REPLACEMENT GARAGE DOOR WITH SINGLE DOOR

 

DECISION

GRANTED

APPLICATION DETAILS

No: 09/0995 Ward: Langstone

Type: Discharge of Conditions

Expiry Date: 12/11/2009

Applicant: THE MUSKER SUMNER PARTNERSHIP

Site: LAND ADJACENT TO FAIRFIELD UPPER ROAD LLANDEVAUD NEWPORT SOUTH WALES

Proposal: PARTIAL DISCHARGE OF CONDITION 01 (PART i) (SUSTAINABILITY) RELATING TO PLANNING PERMISSION 08/1343 FOR THE ERECTION OF ONE DWELLING

 

DECISION

APPROVED

 

 

APPLICATION DETAILS

No: 09/0786 Ward: Langstone

Type: Discharge of Conditions

Expiry Date: 23/09/2009

Applicant: AXION CONSULTANTS LTD. ARCHITECTS

Site: ORCHARD BUNGALOW LOWER ROAD LLANDEVAUD NEWPORT SOUTH WALES NP18 2AE

Proposal: PARTIAL DISCHARGE OF CONDITIONS 1 (MATERIALS), 6 (MEANS OF ENCLOSURE), 8 (CONSTRUCTION MANAGEMENT PLAN) AND 11 (FINISHED FLOOR LEVELS) OF PLANNING PERMISSION 08/1476 FOR ERECTION OF REPLACEMENT DWELLING

 

DECISION

APPROVED

 

APPLICATION DETAILS

 

No: 09/0916 Ward: Langstone

Type: Discharge of Conditions

Expiry Date: 30/10/2009

Applicant: AXION CONSULTANTS LTD

Site: ORCHARD BUNGALOW LOWER ROAD LLANDEVAUD NEWPORT SOUTH WALES NP18 2AE

Proposal: PARTIAL DISCHARGE OF CONDITION 02 (SURFACE WATER DRAINAGE) OF PLANNING PERMISSION 08/1476 FOR ERECTION OF REPLACEMENT DWELLING AND GARAGE

DECISION

APPROVED

 

APPLICATION DETAILS

No: 09/0918 Ward: Langstone

Type: Discharge of Conditions

Expiry Date: 28/10/2009

Applicant: AFA ARCHITECTS

Site: LAND ADJACENT TO AND EAST OF 50 BLOSSOM CLOSE LANGSTONE NEWPORT SOUTH WALES

Proposal: PARTIAL DISCHARGE OF CONDITION 01 (ROOF MATERIALS) OF PLANNING PERMISSION 05/1192 FOR THE ERECTION OF A DETACHED DWELLING

 

DECISION

APPROVED

APPLICATION DETAILS

No: 09/0919 Ward: Langstone

Type: Discharge of Conditions

Expiry Date: 28/10/2009

Applicant: AFA ARCHITECTS

Site: LAND ADJACENT TO AND EAST OF 50 BLOSSOM CLOSE LANGSTONE NEWPORT SOUTH WALES

Proposal: PARTIAL DISCHARGE OF CONDITION 01 (MATERIALS) OF PLANNING PERMISSION 05/1193 FOR THE ERECTION OF 4NO. DWELLINGS

 

DECISION

APPROVED