Meeting on 17 Apr 2009
 

OF LANGSTONE COMMUNITY COUNCIL

1. Declarations of Interest

No declarations of interest were made.

2. Previous Minutes

The minutes of the meeting held on the 9th of March 2009 were accepted as a true record and signed by the chair, as required in law.

3. Matters Arising From Previous Meeting

(1) Park Bench on Chepstow Road - Ongoing

Cllr Lane informed the meeting that he hadn’t been in contact with NCC Highways Department yet.

Action SL

(2) Advertising Boards on A48 – Ongoing

Cllr Lane informed the council that the planning department had advised him that they were a matter for the Highways Department, and that

whilst he had written to Highways they had not replied.

Action SL

(3) Speed restrictions – Magor Road. Cllr Henderson informed the council that he had attended a meeting of the Old Hamlet of Llanmartin

and confirmed that LCC had written to NCC in support of their request for speed restrictions on the Magor Rd.

(4) Mayoral Buffet - Cllr Henderson informed the meeting that he and Cllr Bryant had attended the NCC Mayoral Buffet on 23 March 2009.

(5) GAVO Meeting - Cllr Kennett informed the meeting that he had been unable to attend the last GAVO meeting.

(6) Request for funding for tree removal in Bethany Cemetery – Cllr Henderson informed the meeting that a cheque for £100 had been sent

to the Old Hamlet of Llanmartin to cover the cost of removing a tree in the Bethany Cemetery, along with a letter stating that LCC would not

be prepared to assist with the repair costs for the wall damaged whilst removing the tree, suggesting that they may wish to seek funding

from the church or approach Cllr Lane to see if he would assist with monies from his ‘Good Causes’ Fund.

(7) New Clerk - Cllr Henderson confirmed that Mrs Hancock, the new LCC Clerk, was now in post.

(8) PACT Meeting 10th March - Cllrs Pike and Kennett informed the meeting that they had attended the PACT meeting and raised the

prospect of Langstone having a new PCSO, only to be told that whilst Langstone remained a low crime – low priority area it was very unlikely.

Cllr Henderson said that he had written to the Police Authority raising the Council’s concerns but that he had received no response to date.

Action AH

(9) Parking around Langstone School - Cllr Kennett stated that the issue of parking in the area around Langstone School was also raised,

but he was advised that there was little the police could do, as their powers were limited. A discussion then took place regarding the

shortfall in parking at the school and the possibility of the Council purchasing some land that could be utilised as an additional car park. It

was resolved that Cllr Lane would make contact with both the Highways department and the local Landowner to seek their initial views.

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meeting and a presentation was given on the Local Development Plan and the opportunity available to Councils to put forward plans for

future use of land was explained.

Resolved:

That the Chair will write to NCC and raise the possibility of securing the land owned by the Welsh assembly for future development as a

Community Centre.

Action AH

(11) Sewage/ Flooding Rosewood - Cllr Edwards requested an update, (e-mail), regarding the concerns raised by Mr Noakes re

sewage/flooding at Rosewood. Cllr Henderson informed the meeting that he would write to Mr Noakes.

Action AL

4. Planning Applications

(1) Planning Application - It was noted that no planning applications were received this month. However a letter had been received from NCC

Planning Department in respect of Oakfield, Pencoed Lane, and Llanmartin, which was to be the subject of a Planning appeal on April 21st

LCC would not be sending a representative, as they had no objection to the application.

(2) Coed y Careau Common - Cllr Mogford informed the council that the ownership of the land is now being disputed by two Lord Marchers

and this is hampering CADW attempts to schedule the two WWII secret army bunkers located on the land. A meeting has been arranged by

Cllr Mogford at the Village Hall on Wednesday 22nd April 2009 to provide an opportunity for the residents to meet with a representative of NCC

legal department, Cllr Atwell and she to discuss what action could be taken to protect the bunkers and prevent any redevelopment of the slate

mine.

Resolved:

That the Council would support Cllr Mogford’s effort in this matter and assist with any expenses incurred.

(3) Hurran’s Garden Centre - Cllr Henderson opened a discussion regarding the development of the Hurran site, stating that the situation still

remains unclear, NCC are unaware of any proposed development plan as no planning application has been received, however Cllr Mogford

said that she had been informed that the land has been sold to developers with a condition that they do not development the land for three

years, and that in the interim the owners of Chepstow Garden Centre may be leasing the site.

Resolved:

5. Correspondence

(1) Voluntary Voice Magazine – given to Cllr Kennett

(2) Invitation to visit the National Assembly Senedd building – noted

(3) Receipt from One Voice Wales for payment of Annual Membership Fee - noted

(4) Agenda Liaison Meeting with Community Councils – passed to Cllr Kennett

(5) Summons and Agenda for Meeting of NCC Tuesday 31st March 2009 – noted

(6) Invitation to enter Calor Village of the Year- Wales – The possibility of entering was discussed and it was agreed that LCC would not

enter this year.

(7) Newport City Homes – Protocol for dealing with enquiries - File

(8) Glasdon – Litter Bin brochure - noted

(9) Agenda- Meeting 16th April 2009 – One Voice Wales – passed to Cllr Kennett previously.

which those courses would relevant to her new post.

(11) Information Commissioner’s Office – dealing with requests for information under Freedom of Information Act 2000 - File

(13) Request from Dogs Trust to display posters re Canine Care/ Speaker to attend meetings as guest speaker – Notice board

(14) Bank Statements/charges up to 3rd April - File

(15) NCC invitation to attend Planning Services Focus Group 12pm Tuesday 21st April 2009 Cllr Henderson to attend

(16) One Voice Wales – National Final Salary Award for Local Community Council Clerks 2008/9 – Dealt with in AOB

(17) NALC Employment Briefing – Pay claim 2009/10 - noted

(18) NatWest Bank – Community Organisations Additional Party Form.

Resolved:

That the New clerk Mrs Hancock is added to the bank signatories’ list and the former Clerk Mr McKeand is removed. Bank authority

paperwork is to be signed accordingly

(19) Authorisation for payment

Resolved:

That authority is given for the following payments;

Allianz Insurance Renewal £402.57

Clerks Salary - £322.17

Clerks Expenses – Postage - £3.24

6. Vacancies for Community Councillors

The council was informed that following the resignations of Cllrs McMail and Lowndes there were two vacancies within the LCC Langstone

ward. The Clerk had posted the required notices advertising the vacancies and the period within which members of the community could

request an election ran until 30th April 2009 after which date if no request had been made the vacancies will be filled by co-option.

7. Appointment of a Community Councillor to be a Trustee of Langstone Village Hall

After a short discussion it was agreed that Cllr Haycock should remain as the nominated trustee representing the LCC user group and that

Cllr Woods and Bryant who had also expressed an interest in becoming members of the Village Hall committee should be approached by

the committee itself to fill the remaining co-opted vacancies.

Resolved:

That Langstone Community Council user group nomination as Trustee of The Langstone Village Hall is Cllr Haycock.

8. Annual Accounts

The Clerk informed the Council that the notice of audit of accounts for the year ended 31st March 2009 had been received and must be

submitted by 30th September 2009. As the previous internal auditor no longer wished to continue a new internal auditor needed to be

appointed.

Resolved:

That this Council appoint Mrs H Marshall MICB as Internal Auditor for the LCC and that the Clerk write to Mrs Marshall in confirmation.

9. Park End Play Area

of the play area had become more pressing. If an agreement with NCC regarding maintenance could not be reached then the LCC would

need to look at employing a contractor to take on responsibility for the maintenance and upkeep of the area.

Resolved:

That Cllr Lane arranges a meeting between Cllr Henderson, himself and NCC on Tuesday 21st April in an attempt to resolve the matter.

the Loss Adjusters. Copy of paperwork passed to Clerk for the records.

10. Any Other Business

events in preparation for the Best Kept village Competition. It was agreed that the Clerk be instructed to make enquiries.

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prior to the application being submitted. The Village Hall committee also felt that works to the kitchen area should to be undertaken as the

poor condition of the kitchen area was having a detrimental affect on potential bookings. Therefore in order to complete this work and still

have the required 20% funding required to support the application an advance on the money approved by LCC was required. An in- depth

discussion ensued during which Cllr Lane expressed his concerns regarding the issues surrounding the use of public money in this way

and the need for a proper mandate from the people of Langstoneand further said that he felt it might be more appropriate for the Langstone

Village Hall Committee to approach Langstone Community Council for a larger sum, (£20,000) to complete renovations to the village

Hall. However the Council felt that the money held by the LCC was to be used to benefit the people of Langstone and the mandate came

from the village questionnaire results

.

Resolved:

That a maximum of £5,000 would be made available by LCC to carry out the required work to the kitchen area with the cost for the Toilet

being met out existing Village Hall funds.

(3) Village Fete – Cllr Pike informed the meeting that Cllr Sanders had asked her to ask if there was any progress with regard to the holding

of a Village Fete. Cllr Henderson advised that as Cllr Woods was dealing with this and suggested Cllr sanders should liaise with him direct

on his return from holiday.

(4) Model Charter – Cllr Kennett informed the council that during the One Voice Wales meeting on 16th March the meeting had been

informed that the Welsh assembly had introduced a new partnership approach in the planning of future development strategy which would

allow LCC to negotiate with NCC in regard to what the Community wanted to see included in future plans. He stated that he had asked for a

copy of the document to be forwarded to the Clerk.

(5) Standing Orders - Cllr Henderson asked that each councillor be given a copy of Standing Orders, as some did not have a copy.

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(6) Local Community Council Clerk Pay

Resolved:

That this Council pay the Clerk the rate indicated in the 2008/9-pay award and that material and equipment needed to set up an office should

be purchased and reimbursed against receipts.

There being no other business the meeting was closed at 22.15pm

The date of the next meeting is Monday 11th May 2009

A Henderson

Signed:

Chair LCC

Date: 11th May 2009

Previous Planning Applications - Decisions By NCC Planning Department

No: 09/0037

Type: Full

Expiry Date: 13/05/2009

Applicant: DR VIRAJ GOPAUL

Site: BROOK HOUSE OLD ROMAN ROAD LANGSTONE NEWPORT SOUTH WALES NP18 2JU

Proposal: CONVERSION AND EXTENSION OF GARAGE TO PROVIDE INDOOR SWIMMING POOL AND SINGLE STOREY REAR EXTENSION WITH ENLARGED BALCONY AREA AFFECTING PUBLIC RIGHT OF WAY 394/5 LANGSTONE

DECISION

GRANTED WITH CONDITIONS

01 The external surfaces of the extension hereby permitted shall only be of materials to match those of the existing building.

Reason: To ensure the development is completed in a manner compatible with its surroundings.

02 No construction work shall be carried out other than between the hours of 0800 and 1900 hours Monday to Friday, and 0800 to 1800 hours on Saturday with no works or construction traffic movements being carried out on a Sunday or Bank Holiday unless otherwise agreed in writing by the Local Planning Authority.

Reason: To minimise the disturbance associated with construction works upon residential amenities.

No: 08/1476

Type: Full

Expiry Date: 19/01/2009

Applicant: MR J EVANS

Site: ORCHARD BUNGALOW LOWER ROAD LLANDEVAUD NEWPORT SOUTH WALES NP18 2AE

Proposal: DEMOLITION OF DWELLING AND ERECTION OF REPLACEMENT TWO STOREY DWELLING AND DETACHED GARAGE (RESUBMISSION FOLLOWING REFUSAL OF 07/1343 AND DISMISSED APPEAL APP/G6935/A/08/2070422)

DECISION

GRANTED WITH CONDITIONS

01 No work shall be commenced on the construction of the approved scheme until details/samples of materials and finishes to be used on the external surfaces of the dwelling have been submitted to and approved, in writing, by the Local Planning Authority and thereafter the agreed materials will be used to complete the development.

Reason: To ensure the development is completed in a manner compatible with its surroundings.

02 Prior to the commencement of development, details of the proposed means of surface water drainage shall be submitted to and approved in writing by the Local Planning Authority. The proposed scheme shall restrict run-off rates to a Greenfield rate of 3.5litres/second/hectare. The approved scheme shall be fully implemented prior to the construction of any impermeable surfaces and shall thereafter be retained in that state.

Reason: To ensure that surface water discharges from the site are controlled to avoid surges to the existing drainage system and localised flooding.

03 Prior to the first occupation of the dwelling hereby approved, a minimum of 3 off street parking spaces shall be provided and the associated turning facilities completed and made available for use. Thereafter, all these areas shall be kept free of obstruction and available for the parking of vehicles.

Reason: To ensure that adequate parking and turning facilities are provided on site in the interests of highway safety and amenity.

04 Notwithstanding the details shown on the approved plans, no window or door openings shall be formed or provided at ground floor level (as labeled on approved plan 2713-PL-202 Revision C) on the western elevation of the building (facing Oamaru) without the prior written permission of the Local Planning Authority.

Reason: In order to protect the privacy of nearby occupiers.

05 Notwithstanding the information shown on the approved plans and prior to any development on site (including demolition), a comprehensive landscaping survey shall be undertaken on site and shall include specific details (height, spread, species and location) of all trees and shrubs (includes hedgerow) shown as being retained on the approved layout. The survey shall include details of plants/trees to be retained and the height and depth at which these will be retained and shall include details of how these landscape features shall be safeguarded during the construction period. The survey shall be submitted to and approved in writing by the Local Planning Authority prior to the commencement of any development (including demolition) and the development shall thereafter be undertaken in accordance with the details agreed.

Reason: to ensure that valuable landscape features on site are retained in the interests of residential and visual amenity.

06 Prior to the commencement of development and having regard to Condition 05 (above) details of all new means of enclosure around and within the site shall be submitted to and agreed in writing by the Local Planning Authority. The agreed means of enclosure shall be erected/placed/planted prior to the occupation of the dwelling and shall be in accordance with the details agreed. Thereafter it shall be retained in accordance with the approved details.

Reason: To safeguard visual and residential amenities.

07 Notwithstanding the provisions of the Town and Country Planning (General Permitted Development) Order 1995 (or any Order revoking or re-enacting that Order), Schedule 2, Classes A and E there shall no extensions and roof enlargements.

Reason: To ensure a satisfactory form of development takes place and to protect the amenities of the occupiers of adjoining dwellings.

08 Prior to the commencement of development, a construction management plan shall be submitted to and approved in writing by the Local Planning Authority. The Management Plan shall detail where vehicles associated with the construction and of associated workers will park as well as where deliveries are to be made and materials stored. The development shall proceed strictly in accordance with the approved Management Plan.

Reason: Access around the site is extremely restricted and there is little room available on the surrounding road to accommodate construction traffic and deliveries.

09 The dwelling shall provide no more than 4 bedrooms.

Reason: The dwelling is not located within a sustainable location and the enlargement of the house through the provision of additional bedrooms has the potential to increase the use of private vehicles in an area which is not well served by amenities and facilities.

10 No construction work involving piling shall be carried out on the site other than between the hours of 08:00 and 17:00 Mondays to Fridays and no construction work involving piling shall be carried out on Saturdays, Sundays or Bank Holidays.

Reason: To protect the amenities of the existing residents.

11 Any construction work which does not involve piling shall not be carried out other than between the hours of 08:00 and 18:00 Monday to Friday and between the hours of 08:00 and 13:00 on Saturdays. Prior approval will be required for any construction to take place outside permitted times on Sundays and Bank Holidays.

Reason: To protect the amenities of the existing residents.

12 Details and plans showing the finished slab level of the building, together with cross sections through the site, shall be submitted to and approved by the Local Planning Authority in writing prior to the commencement of any work on site, and the development shall be undertaken in accordance with the approved details.

Reason: In the interests of visual amenities.

No: 09/0155

Type: Discharge of Conditions

Expiry Date: 09/04/2009

Applicant: BOND DEMOLITION LTD

Site: LAND AND BARNS TO EAST OF HILLSIDE COTTAGE GILVACH LANE LLANVACHES CALDICOT SOUTH WALES

Proposal: PARTIAL DISCHARGE OF CONDITION 2 (EXTERNAL JOINERY) OF PLANNING PERMISSION 07/0103 FOR CONVERSION OF BARN TO DWELLING

DECISION

APPROVED

No: 09/0167

Type: Discharge of Conditions

Expiry Date: 14/04/2009

Applicant: MR & MRS N SPARSHOTT

Site: OAKLANDS GILVACH LANE LLANVACHES CALDICOT SOUTH WALES NP26 3AZ

Proposal: PARTIAL DISCHARGE OF CONDITION 02 (JOINERY DETAILS) OF PLANNING PERMISSION 04/1755 FOR CONVERSION OF OUTBUILDING AND ERECTION OF TWO STOREY SIDE EXTENSION

DECISION

APPROVED

No: 09/0227

Type: Discharge of Conditions

Expiry Date: 30/04/2009

Applicant: BOND DEMOLITION LTD

Site: LAND AND BARNS TO EAST OF HILLSIDE COTTAGE GILVACH LANE LLANVACHES CALDICOT SOUTH WALES Proposal: DISCHARGE OF CONDITION 07 (PROGRAMME OF BUILDING RECORDING) OF PLANNING PERMISSION 07/0103 FOR CONVERSION OF BARN TO DWELLING IMPROVEMENTS TO ACCESS

DECISION

APPROVED

No: 09/0209

Type: Listed Building Consent

Expiry Date: 27/04/2009

Applicant: MR RICHARD SEYMOUR

Site: PENHOW CASTLE CASTLE LANE PENHOW NEWPORT SOUTH WALES NP26 3AD

Proposal: LISTED BUILDING CONSENT FOR CONSTRUCTION OF A BAT ROOST

RECOMMENDATION TO CADW

GRANTED