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Meeting on 10 March 2008
Village Questionnaire report circulated to Councillors
Councillors co-opted onto Village Hall Committee

MINUTES OF MEETING OF

LANGSTONE COMMUNITY COUNCIL

HELD AT LANGSTONE VILLAGE HUT MONDAY 10th MARCH 2008

 

Present:

Cllr G Hancock
Cllr W Woods
Cllr K Lowndes
Cllr Mrs C Bryant
Cllr Mrs S Mogford
Cllr Alan Henderson
Cllr J Kennett
Cllr A Haycock
Cllr M Williams

 

In Attendance:

Cllr S Lane
Cllr D Atwell

 

1. Apologies:

Clerk,
Cllr A Rosser

2. Police Report

There was no police report.
Chair to contact Gwent Police regarding non-attendance.

 

3. Previous minutes

The minutes of the February meeting were approved and signed by the Chair.

 

4. Planning Applications

Conex/08/0275:
Woodland Cottage Catsash Road Newport - single storey side extension and two storey rear extension – Insufficient information, only existing plan enclosed.

Conex/08/0254:
Langstone Business Park Phase 2 Priory Drive Langstone - single storey covered link corridor between office blocks A & D – No objection

Conex/08/0290:
20 Tregarn Close Langstone - Erection of a front porch – No objection

Conex/08/0260:
Red Robin House Mill Lane Langstone – Retention of conservatory and decking – No objections

Conex/08/0213:
Land adjacent to and east of Greystones Cottage Magor Road Newport – Partial discharge of condition 2 and 4 attached to planning permission 06/0391 – No objection

Conex/08/0194:
Oakfields Pencoed Lane Llanmartin - Alterations to access and entrance gates/walls - No objections

 

5. Matters Arising previous meeting

Police Bike

There has still been no PR arranged regarding hand over of Police Bike as Gwent Police Press Officer has failed to respond to any of the telephone messages left by Cllr Hancock. Cllr Woods suggested that the Community gathering being arranged for Sunday 27th April 2008 in Pencoed Lane would provide an ideal opportunity as Police had already agreed to attend and a reporter from the South Wales Argus would also be present. Chair will liaise with Gwent Police.

Ger-Y-Parc

A general discussion took place regarding issues such as car parking/pedestrian access; boggy nature of land; potential anti-social behavior issues; potential upkeep costs etc. Cllr Atwell advised meeting that there would be an article in the next issue of Community 1st inviting members of the community to attend a presentation to be held at the Village Hall on 21st April 2008 during which the proposed plan for the area would be shown and attendees would have the opportunity to see what was proposed and raise any issues. The council agreed to continue its support for the proposals through its working party.

Cllr Mogford informed meeting that Gwent Wildlife Trust will be conducting a survey of Ger-Y-Parc on April15th and that Cllr Woods would be attending on behalf of LCC.

Cllr Mogford advised the meeting that a copy of the LCC Public Liability Insurance needed to accompany any grant application to Veolia. These would not be accessible until the Clerk’s return from holiday.

Existing Park

Mrs Hancock, (Acting Clerk), updated council regarding discussions with NCC concerning ongoing maintenance issues and informed the meeting that she had arranged for Mrs Jenny Judd, Parks & Outdoor Recreation Officer to attend LCC April meeting to respond in person on behalf of NCC regarding the various issues discussed.

It was agreed that in order to ensure that there was an Audit Trail documenting LCC inspections of the Park, any damage found and subsequent action taken a new Agenda item of ‘Park Inspection/Maintenance’ would be introduced.

Cllr Lowndes informed the meeting that he had noted the following damage to the park on a recent visit: ‘No Dogs’ sign had been pulled out; one of hoops in penalty area had been removed; damage to the goal mouth; main gate latch missing and there is a hole in ground by A48 entrance. It was decided to take no action on these until after April meeting as they did not currently constitute a safety hazard.

The ongoing issue of damage to the rear fence of property bordering the park and any resulting liability for repairs was discussed but remains unclear; it is hoped that this will be resolved by Mrs Judd at the April meeting. A resident, Alex Dawson, has contacted the Chair with regard to recompense for damage to his fence which borders the park and in the interim Cllr Hancock has advised him to seek advice through his father’s house insurers.

Cllr Atwell informed the meeting that the unofficial chain that had been placed on the footpath gate had been removed.

Village Hall Committee

Cllr Haycock informed the meeting that The Conditions of Hire Agreement had now been circulated to all user groups for comments. There was no further update other than to inform the council that an article would be published in Community First explaining the current situation with the Village Hall and the urgent need for new committee members to take responsibility for the running the of Village Hall.

Recognition of Service

Ongoing.

Village Questionnaire

Cllr Haycock circulated the Village Questionnaire report to all members LCC to read prior to discussing at April’s meeting. The Chair thanked Cllr Haycock on behalf of LCC for all the work he had put into producing the report and requested that members of the working party take the results forward for inclusion in the Village Plan. He further noted that the Village Plan needed to be a separate item on the Agenda for future meetings.

6. Correspondence

Llangollen International Musical Eisteddfod – Request for financial support – meeting agreed only to support local events, no donation allocated.

Kidney Wales – Invitation to join Kidney Wales Walk for Life Sunday 30th March 2008 – no takers.

Welsh Assembly Government – Stakeholders Survey 2008 – All members of LCC invited to complete on-line survey prior to closing date of 3rd March 2008.

Welsh Assembly Government - Notification of requirement for all members to sign new Local Government Member Code of Conduct by 1st May 2008 – Copies of declaration to be reproduced and signed in presence of Clerk at April meeting.

Newport CC – Draft Rights of Way Implementation Plan for comments – Cllr Bryant to read and report back to LCC.

Gwent Association of Voluntary Organisations - Notice of change of date for next meeting/minutes from meeting held on 12th December 2007

Newport CC – Minutes of Liaison meeting held 8th January 2008 – agenda for meeting to be held on 27th February 2008 – Cllr Kennet to attend on behalf of LCC

Newport CC – Notification of Planning Services Focus Group Meeting - 8th April 2008 – Cllr Henderson to attend on behalf of LCC.

Newport CC – Minutes of Planning Meeting – 30th January 2008.

One Voice Wales – Membership renewal – agreed cheque to be raised by clerk.

Cheques signed – Clerk 1/2 month’s salary for March; Mrs Hancock salary for March (covering Clerks duties) plus £4.80 postage; Newport CC £90.01- invoice number 0000168115 re repairs to roundabout seat Langstone park; Newport CC £600 – invoice 0000167422 re repairs to safety surface Langstone park,

 

7. AOB

National Westminster Bank PLC - authorised signatures Cllrs B Woods, S Mogford and A Henderson as agreed at LCC meeting of 11th February 2008 signed Bank mandate in presence of Chair and Acting Clerk.

Cllr Williams raised concerns regarding the amount of waste that falls from the Blue Waste-savers Lorries – Cllr Lane agreed to take the matter up with Steve Davidson on behalf of LCC

Cllr Woods extended an open invitation to all members of LCC to attend Community Gathering on Sunday April 27th between 2 – 4.30 pm.

Cllr Kennett raised use/condition of the garden at Rosedale Cottage Caerlicken Lane – Cllr Atwell stated that a S252 notice could be served if garden in very poor condition and agreed to have a look.

Cllr Lane highlighted an article in the paper regarding the new planning laws to be introduced in 2011 – in particular right of appeal to an independent body would be removed and any appeal would be to the city council only, suggested this is something the council may wish to look at in more depth and comment on as appropriate.

 

Meeting ended 9.05 pm